Compliance & Licensing Matrix
Fleet compliance made simple
One clear dashboard for every vehicle and driver. MOT, tax, licences, CPC, tachographs — nothing falls through the cracks, even with a small team.
| Registration | Type | MOT | Road Tax | Inspection | Status |
|---|---|---|---|---|---|
| YX73 ABC | HGV | ✓ Valid | ✓ Valid | ⚠ 12 days | Due soon |
| BN22 DEF | HGV | ✓ Valid | ✓ Valid | ✓ Valid | Compliant |
| KL71 GHJ | Van | ✗ Expired | ✓ Valid | ✓ Valid | VOR |
| MX20 PQR | Trailer | ✓ Valid | — | ✓ Valid | Compliant |
| Name | Licence | CPC | Tacho card | Online check | Status |
|---|---|---|---|---|---|
| J. Hartley | ✓ Valid | ✓ Valid | ⚠ 28 days | ✓ Done | Review |
| S. Patel | ✓ Valid | ⚠ 45 days | ✓ Valid | ✓ Done | Review |
| M. O'Brien | ✓ Valid | ✓ Valid | ✓ Valid | ✓ Done | Compliant |
The dashboard gives you an instant read on every vehicle and driver — what's compliant, what's expiring, and what needs action today.
Spreadsheets, paper files, calendar reminders — the DIY approach works until it doesn't. One missed MOT, one expired licence, and you're facing fines, prohibition notices, or worse.
A static spreadsheet is already out of date. It doesn't flag that a driver's CPC expires in three weeks, or that an inspection is overdue.
Temporary and agency drivers are the hardest to track. Their licences, declarations, and eye checks rarely get the same scrutiny as permanent staff.
When the Traffic Commissioner asks for records, you need them instantly. Searching through filing cabinets or multiple systems is not a good look.
MOT today, tax next week, three licence renewals next month. Without a live view it's easy to let something slip — especially across multiple sites.
Built specifically for small and medium fleets, not adapted from enterprise software. You can be up and running in an afternoon.
MOT, road tax, inspections, and operator licence checks for every vehicle — HGVs, vans, and trailers — in a single colour-coded grid. Red means action needed today.
MOT · Tax · Inspection · VOR managementTrack licence expiry dates, categories, penalty points, and DVLA online check dates for every driver. Get warned before a licence lapses, not after.
Expiry · Categories · Penalty points · DVLA checksDriver Certificate of Professional Competence expiry and tachograph card renewal — two of the most common compliance failures — tracked automatically.
CPC periodic training · Tacho calibration datesA single screen showing everything expiring or expired across all vehicles and drivers. Filter by category — inspection, MOT, CPC, licence — and deal with each one.
Colour-coded urgency · Missed inspection logUpload MOT certificates, licence copies, health declarations, and insurance documents directly against each vehicle or driver record. Always there when you need them.
Per-record uploads · Bulk ZIP downloadGenerate clean vehicle front sheets, driver compliance reports, and depot summaries for audits, management meetings, or your own records — one click, no formatting.
Vehicle · Driver · Depot reportsManage vehicles and drivers across several sites from one account. Depot managers see their own depot; you see everything. Roles and permissions built in.
Depot isolation · Role-based accessRecord tyre condition for every vehicle each month with a structured digital form. Amber and red ratings flag vehicles for inspection before they become a safety issue.
Condition scoring · Missing check alertsLog driver infringements and accidents with a points system. Track patterns over time and produce the records DVSA expects to see when they call.
Infringement log · Accident points · HistoryNo installation, no IT department required. It's a web app — open a browser, add your vehicles and drivers, and you're live.
Enter your vehicles and drivers, or import from a spreadsheet. Takes minutes for most small fleets.
Add MOT, tax, licence, and CPC expiry dates. The system immediately shows what's compliant and what needs attention.
Check the alerts dashboard weekly. Everything expiring in the next 30, 60, and 90 days is listed for you.
Drivers are your highest-risk compliance area. The matrix tracks every check the DVSA expects you to have on file — for permanent staff and agency drivers alike.
Expiry date, licence categories, and date of last DVLA online check
Qualification card expiry for all professional drivers
Digital tacho card calibration and renewal dates
Last eye check date and health/insurance declaration records
Running total with amber/red thresholds and alert when limits are approached
Structured driver compliance check form with completion tracking
Separate records and attendance calendar for temporary and agency drivers
Record and manage driver infringements with dates, categories, and resolution tracking
Full accident log with a points-based severity system and printable history
Track driver behaviour patterns and produce reports for management review
Beyond the basics — tools that save hours every week and give you the answers DVSA expects, at a moment's notice.
Transport managers with multiple depots can see the entire fleet's compliance status in one view. Drill into any site with two clicks to see exactly what's missing, overdue, or needs booking.
Log every VOR incident with date, time, reason, and expected return. The system auto-calculates total days off road across the vehicle's history — invaluable for insurance, DVSA audit, and asset decisions.
Inspection schedules, MOT & tax expiry lists, missed inspections, Loler reports, and tyre checks — all printable in one click, filtered by depot, sorted your way.
Transfer any vehicle or driver from one depot to another and the full compliance history moves with it. Filter transfers by depot, vehicle ID, and date range for a complete audit trail.
Filter missing mileage records by vehicle, date range, and journey type — then print or export instantly. Access the app from anywhere and provide accurate records to DVSA without delay.
Set your own points thresholds for driver infringements. Tailor the scoring system to your company policy and flag drivers who are approaching limits.
Store individual depot contacts or national fleet contacts — workshops, suppliers, breakdown providers — all searchable in one place.
Track working hours for van and non-HGV drivers who fall outside tachograph rules but still need hours monitored for Working Time Directive compliance.
The system auto-stamps the time and user when a walkaround check is completed — creating a tamper-proof, timestamped register for every vehicle check.
Any advisory notes from a vehicle inspection are saved and surfaced at the next inspection as a reminder — so nothing raised last time gets overlooked this time.
Designed for transport managers, not IT teams. Clean interface, logical layout, no training course needed. If you can use a browser, you can use the Matrix.
We went from chasing renewal dates on spreadsheets across 30 depots to having everything visible in one place. The alerts mean nothing gets missed.
Flat monthly subscription — customise your package to suit. Add as many vehicles and drivers as you need.
All plans include a 14-day free trial. No credit card required to start.
We'll walk you through the app. 30 minutes, no commitment.
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